Medical Records Technician
Federal healthcare position maintaining, processing, and managing medical records and health information at VA hospitals, military medical facilities, and federal healthcare centers.
💰GS-0675 Salary Information
2025 Base Pay (before locality adjustment)
| Grade | Step 1 | Step 2 | Step 3 | Step 4 | Step 5 | Step 6 | Step 7 | Step 8 | Step 9 | Step 10 |
|---|---|---|---|---|---|---|---|---|---|---|
| GS-5 | $34,454 | $35,603 | $36,752 | $37,901 | $39,050 | $40,199 | $41,348 | $42,497 | $43,646 | $44,786 |
| GS-7 | $42,679 | $44,102 | $45,525 | $46,948 | $48,371 | $49,794 | $51,217 | $52,640 | $54,063 | $55,486 |
| GS-9 | $52,205 | $53,945 | $55,685 | $57,425 | $59,165 | $60,905 | $62,645 | $64,385 | $66,125 | $67,865 |
| GS-11 | $63,163 | $65,268 | $67,373 | $69,478 | $71,583 | $73,688 | $75,793 | $77,898 | $80,003 | $82,108 |
| GS-12 | $75,706 | $78,229 | $80,752 | $83,275 | $85,798 | $88,321 | $90,844 | $93,367 | $95,890 | $98,422 |
| GS-13 | $90,025 | $93,026 | $96,027 | $99,028 | $102,029 | $105,030 | $108,031 | $111,032 | $114,033 | $117,034 |
| GS-14 | $106,382 | $109,928 | $113,474 | $117,020 | $120,566 | $124,112 | $127,658 | $131,204 | $134,750 | $138,296 |
| GS-15 | $125,133 | $129,304 | $133,475 | $137,646 | $141,817 | $145,988 | $150,159 | $154,330 | $158,501 | $162,672 |
Note: These are 2025 base pay rates. Most federal employees receive locality pay adjustments of 15-40%+ depending on location.
Qualification Requirements
Official OPM qualification standards for GS-0675
Group Coverage Qualification Standard for Clerical and Administrative Support Positions
Individual Occupational Requirements: There are no Individual Occupational Requirements for this series.
Experience and Education Requirements by Grade Level (Group Standard):
| Grade | General Experience | Specialized Experience | Education |
|---|---|---|---|
| GS-1 | None | None | None |
| GS-2 | 3 months | None | High school diploma or equivalent |
| GS-3 | 6 months | None | 1 year above high school |
| GS-4 | 1 year | None | 2 years above high school |
| GS-5 | None | 1 year at GS-4 level | 4 years above high school |
| GS-6+ | None | 1 year at next lower grade | Generally not applicable |
General Experience: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position, and that is typically in or related to the position to be filled.
Education: One year of full-time academic study equals 30 semester hours, 45 quarter hours, or approximately 36 weeks at 20+ classroom hours per week.
Combining Education and Experience: For grades GS-3 through GS-5, applicants may substitute education for experience. Express both as percentages; combined must equal at least 100%.
🎖️Tips for Veterans
- ✓Translate military experience: Map duties to civilian terminology.
- ✓Highlight training: Include courses and certifications.
- ✓Veterans preference: Claim your 5 or 10-point preference.
- ✓Experience substitution: Military experience may substitute for education.
📝How to Qualify for GS-0675
Step-by-step guide to landing a federal medical records technician position
- 1
Review Qualification Requirements
Read the OPM qualification standards above to understand the education and experience requirements for your target grade level.
- 2
Determine Your Grade Level
Match your years of experience and education to the appropriate GS grade. Generally: GS-5 (entry), GS-7/9 (junior), GS-11/12 (journey), GS-13+ (senior).
- 3
Gather Documentation
Collect your DD-214, SF-50 (if applicable), transcripts, certifications, and any training records that demonstrate your qualifications.
- 4
Build Your Federal Resume
Create a detailed federal resume (2-5 pages) that addresses every qualification requirement. Include hours worked per week, supervisor contact info, and specific accomplishments.
- 5
Apply on USAJOBS
Search for open positions, carefully answer all assessment questions, and submit your application before the closing date.
🎖️Military to Federal Crosswalk
Military jobs that transition to GS-0675
Patient Administration Specialist
Direct translation to medical records technician. Highlight health information management, medical coding, and records administration.
Health Services Management
Medical Records Technician path for records-focused positions.
Health Services Technician
Medical records pathway. Documentation and records management skills transfer.
💡 Tip:Your unique military experience may qualify you even if your MOS isn't listed.
📋Typical Duties
- •Maintain medical records
- •Process health information
- •Code diagnoses and procedures
- •Ensure record accuracy
- •Release medical information
- •Compile statistics
- •Abstract data
- •Ensure HIPAA compliance
- •Manage electronic records
- •Support patient care
🎯Key Competencies
Knowledge of medical record keeping systems and procedures.
Skill in coding diagnoses and procedures using ICD and CPT classification systems.
Ability to use electronic health record systems and databases.
Skill in extracting and summarizing medical information from records.
Understanding of HIPAA and patient privacy requirements.
Ability to ensure accuracy and completeness of medical records.
Knowledge of medical terms and healthcare vocabulary.
Skill in organizing and maintaining large volumes of health records.
🔑Resume Keywords
💡 Use these phrases to help ATS systems and human recruiters find your qualifications.
Quick Links
Grade Levels
❓Frequently Asked Questions about GS-0675
What is a Medical Records Technician?
GS-0675 Medical Records Technicians maintain, process, and manage health information at federal medical facilities. They code diagnoses and procedures, ensure record accuracy, release medical information appropriately, compile statistics, and ensure HIPAA compliance. They work at VA hospitals, military MTFs, and IHS clinics.
How much does a federal Medical Records Technician make?
GS-0675 follows a one-grade interval with positions typically from GS-4 ($30,795) to GS-8 ($47,265-$61,449). Most positions are GS-5 to GS-7 ($34,454-$55,486). Certified coders and lead technicians reach higher grades. Add locality pay and excellent federal benefits.
What are the requirements for GS-0675 positions?
At entry, you need general clerical experience or education above high school. Higher grades require specialized health information experience. RHIT or CCS certification strengthens applications significantly. Knowledge of medical terminology, ICD/CPT coding, and electronic health records is essential.
Can military experience substitute for education in GS-0675?
Yes. Military health information or medical administration experience directly qualifies. If you worked with patient records, medical coding, or health information systems, that experience translates directly. 68G (Patient Administration) and similar MOSs provide relevant background. RHIT certification enhances competitiveness.
What is the career progression for Medical Records Technicians?
Entry at GS-4/5 with progression to GS-7/8. RHIT certification opens advancement to Health Information Specialist positions at GS-9+. Many transition to coding specialist, release of information coordinator, or supervisory roles. VA offers tuition assistance for RHIT/RHIA credentials.
How do I apply for GS-0675 jobs on USAJOBS?
Search USAJOBS for 'Medical Records Technician' or 'Health Information Technician.' VA hospitals and clinics are the largest employers. Emphasize your coding experience, EHR proficiency, and any certifications. Veterans with medical admin backgrounds have applicable experience—your understanding of military health records is valuable.
Ready to Apply for GS-0675?
Create a tailored federal resume that meets OPM standards.