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Medical Records Technician
Federal healthcare position maintaining, processing, and managing medical records and health information at VA hospitals, military medical facilities, and federal healthcare centers.
What GS-0675 pays
2025 base rates, before locality. Most federal employees add a locality adjustment on top.
| Grade | Step 1 | Step 2 | Step 3 | Step 4 | Step 5 | Step 6 | Step 7 | Step 8 | Step 9 | Step 10 |
|---|---|---|---|---|---|---|---|---|---|---|
| GS-5 | $34,454 | $35,603 | $36,752 | $37,901 | $39,050 | $40,199 | $41,348 | $42,497 | $43,646 | $44,786 |
| GS-7 | $42,679 | $44,102 | $45,525 | $46,948 | $48,371 | $49,794 | $51,217 | $52,640 | $54,063 | $55,486 |
| GS-9 | $52,205 | $53,945 | $55,685 | $57,425 | $59,165 | $60,905 | $62,645 | $64,385 | $66,125 | $67,865 |
| GS-11 | $63,163 | $65,268 | $67,373 | $69,478 | $71,583 | $73,688 | $75,793 | $77,898 | $80,003 | $82,108 |
| GS-12 | $75,706 | $78,229 | $80,752 | $83,275 | $85,798 | $88,321 | $90,844 | $93,367 | $95,890 | $98,422 |
| GS-13 | $90,025 | $93,026 | $96,027 | $99,028 | $102,029 | $105,030 | $108,031 | $111,032 | $114,033 | $117,034 |
| GS-14 | $106,382 | $109,928 | $113,474 | $117,020 | $120,566 | $124,112 | $127,658 | $131,204 | $134,750 | $138,296 |
| GS-15 | $125,133 | $129,304 | $133,475 | $137,646 | $141,817 | $145,988 | $150,159 | $154,330 | $158,501 | $162,672 |
Base pay only. Locality pay adds 15 to 40 percent or more depending on where the job sits. Source: OPM 2025 General Schedule.
Qualification requirements
OPM's standard for GS-0675, as written.
Group Coverage Qualification Standard for Clerical and Administrative Support Positions
Individual Occupational Requirements: There are no Individual Occupational Requirements for this series.
Experience and Education Requirements by Grade Level (Group Standard):
| Grade | General Experience | Specialized Experience | Education |
|---|---|---|---|
| GS-1 | None | None | None |
| GS-2 | 3 months | None | High school diploma or equivalent |
| GS-3 | 6 months | None | 1 year above high school |
| GS-4 | 1 year | None | 2 years above high school |
| GS-5 | None | 1 year at GS-4 level | 4 years above high school |
| GS-6+ | None | 1 year at next lower grade | Generally not applicable |
General Experience: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position, and that is typically in or related to the position to be filled.
Education: One year of full-time academic study equals 30 semester hours, 45 quarter hours, or approximately 36 weeks at 20+ classroom hours per week.
Combining Education and Experience: For grades GS-3 through GS-5, applicants may substitute education for experience. Express both as percentages; combined must equal at least 100%.
What this means if you served
- Write the duties, not the billet. OPM credits military experience on the work performed, and does not use rank or pay to judge specialized experience.
- Put the training and certifications you earned in service on the page. They count here.
- Claim your veterans preference on the application. It is not applied for you.
- No positive education requirement here, so qualifying experience can stand in for the education.
How to qualify for GS-0675
1Review Qualification Requirements
Read the OPM qualification standards above to understand the education and experience requirements for your target grade level.
2Find Your Grade Level
Grade follows the scope and complexity of the work you can document against the announcement, not the rank you held. OPM does not use military rank or pay when it evaluates specialized experience. Roughly: GS-5 entry, GS-7/9 junior, GS-11/12 journey, GS-13 and up senior.
3Gather Documentation
Collect your DD-214, SF-50 (if applicable), transcripts, certifications, and any training records that demonstrate your qualifications.
4Build Your Federal Resume
Two pages. USAJOBS has enforced that limit since 27 September 2025 and will not accept a longer resume from a Title 5 agency posting, so the space has to answer every qualification requirement. Include hours worked per week, supervisor contact details, and the accomplishments with numbers on them.
5Apply on USAJOBS
Search for open positions, carefully answer all assessment questions, and submit your application before the closing date.
Military jobs that map to this series
Patient Administration Specialist
Direct translation to medical records technician. Highlight health information management, medical coding, and records administration.
Skills that carry over: Medical Records, Patient Administration, Health Information, Data Entry, HIPAA Compliance.
Usually opens at: GS-5, GS-6, GS-7.
Health Services Management
Medical Records Technician path for records-focused positions.
Skills that carry over: Medical Records, Health Information, Data Management.
Usually opens at: GS-5, GS-6, GS-7.
Health Services Technician
Medical records pathway. Documentation and records management skills transfer.
Skills that carry over: Patient Care, Medical Records, Health Documentation, Emergency Medicine, Preventive Health.
Usually opens at: GS-5, GS-7, GS-9.
Your record can qualify you even when your code is not on this list. The crosswalk is a starting point, not the gate.
Typical duties
- Maintain medical records
- Process health information
- Code diagnoses and procedures
- Ensure record accuracy
- Release medical information
- Compile statistics
- Abstract data
- Ensure HIPAA compliance
- Manage electronic records
- Support patient care
Key competencies
Medical Records Management
Knowledge of medical record keeping systems and procedures.
Medical Coding
Skill in coding diagnoses and procedures using ICD and CPT classification systems.
Health Information Systems
Ability to use electronic health record systems and databases.
Data Abstraction
Skill in extracting and summarizing medical information from records.
Confidentiality
Understanding of HIPAA and patient privacy requirements.
Quality Assurance
Ability to ensure accuracy and completeness of medical records.
Medical Terminology
Knowledge of medical terms and healthcare vocabulary.
Organization
Skill in organizing and maintaining large volumes of health records.
Words the announcement will use
Use the ones your record actually supports. A rater is matching your experience against the specialized experience statement, and a keyword with nothing behind it does not survive that.
Questions about GS-0675
What is a Medical Records Technician?
GS-0675 Medical Records Technicians maintain, process, and manage health information at federal medical facilities. They code diagnoses and procedures, ensure record accuracy, release medical information appropriately, compile statistics, and ensure HIPAA compliance. They work at VA hospitals, military MTFs, and IHS clinics.
How much does a federal Medical Records Technician make?
GS-0675 follows a one-grade interval with positions typically from GS-4 ($30,795) to GS-8 ($47,265-$61,449). Most positions are GS-5 to GS-7 ($34,454-$55,486). Certified coders and lead technicians reach higher grades. Add locality pay and excellent federal benefits.
What are the requirements for GS-0675 positions?
At entry, you need general clerical experience or education above high school. Higher grades require specialized health information experience. RHIT or CCS certification strengthens applications significantly. Knowledge of medical terminology, ICD/CPT coding, and electronic health records is essential.
Can military experience substitute for education in GS-0675?
Yes. Military health information or medical administration experience directly qualifies. If you worked with patient records, medical coding, or health information systems, that experience translates directly. 68G (Patient Administration) and similar MOSs provide relevant background. RHIT certification enhances competitiveness.
What is the career progression for Medical Records Technicians?
Entry at GS-4/5 with progression to GS-7/8. RHIT certification opens advancement to Health Information Specialist positions at GS-9+. Many transition to coding specialist, release of information coordinator, or supervisory roles. VA offers tuition assistance for RHIT/RHIA credentials.
How do I apply for GS-0675 jobs on USAJOBS?
Search USAJOBS for 'Medical Records Technician' or 'Health Information Technician.' VA hospitals and clinics are the largest employers. Emphasize your coding experience, EHR proficiency, and any certifications. Veterans with medical admin backgrounds have applicable experience—your understanding of military health records is valuable.
Ready to apply for GS-0675?
A rater matches your record against the announcement's specialized experience statement, inside two pages. BMR writes that shape from your own experience: competency headers, real scope, hours per week, and the supervisor detail the rater checks.