How to List Skills on a Resume: A Complete Guide for Veterans

If you've recently transitioned from military service, you've likely experienced this frustration: you know you're qualified, but civilian hiring managers don't seem to recognize your expertise. The problem isn't your capabilities—it's the translation. Veterans often struggle to convert military terminology into civilian-friendly language, causing qualified candidates to be overlooked for positions they could excel in.

Your skills section is one of the most critical components of your resume. It's often the first element recruiters and Applicant Tracking Systems (ATS) scan when evaluating candidates. According to Jobscan research, approximately 75% of resumes are rejected by ATS due to poor skills matching before a human ever sees them.

Here's the good news: veterans possess diverse, high-value skill sets that civilian employers actively seek—leadership under pressure, logistics coordination, technical expertise, and security clearances. You simply need to present these skills strategically.

Unlike your experience section, which tells the story of what you accomplished, your skills section provides a quick-reference snapshot of how you can contribute immediately. Think of it as your professional highlight reel.

In this guide, you'll learn exactly where to place your skills section, how to categorize abilities for maximum impact, which skills to include (and exclude), formatting best practices that pass ATS screening, and proven strategies for translating military expertise into civilian job requirements. These actionable techniques will help you get past automated filters and impress hiring managers.

What Skills Should You Include on Your Resume?

Understanding which skills belong on your resume starts with recognizing three distinct categories: hard skills, soft skills, and transferable skills. Each plays a different role in demonstrating your qualifications to civilian employers.

Hard Skills: Your Technical Foundation

Hard skills are measurable, technical abilities that you can prove through certifications, demonstrations, or testing. These are the backbone of your skills section and should comprise 70-80% of what you list.

Priority hard skills for veterans include:

• Software proficiency: Microsoft Office Suite, SAP, Salesforce, Adobe Creative Suite, project management platforms (Asana, Monday.com)

• Technical certifications: PMP, CompTIA Security+, AWS Certified Solutions Architect, Six Sigma

• Data analysis tools: Excel (advanced functions), Tableau, SQL, Power BI

• Industry-specific systems: Electronic Health Records (EHR), logistics software (SAP MM), manufacturing equipment

• Foreign language fluency: Specify proficiency level (conversational, business fluent, native)

Soft Skills: Demonstrate, Don't Just List

Soft skills like leadership, communication, and problem-solving are valuable but overused. According to LinkedIn's 2024 Global Talent Trends, 92% of talent professionals say soft skills matter as much as hard skills, but listing them without proof is ineffective.

Best practice: Include 1-3 soft skills in your skills section only if they're specifically mentioned in the job description, then prove them through accomplishments in your experience section.

Military Transferable Skills: Your Hidden Assets

Veterans possess unique skills that civilian employers actively seek:

• Active security clearances (Secret, Top Secret, TS/SCI) - always list the specific level

• Crisis management and decision-making under pressure

• Logistics coordination and supply chain management

• Training program development and delivery

• Quality assurance and compliance management

• Cross-functional team leadership

The 60% Matching Rule

According to LinkedIn Talent Insights research, your resume skills should match at least 60% of the job requirements to be considered qualified. This is your strategic roadmap.

How to identify relevant skills:

1. Analyze 5-10 job postings in your target role

2. Highlight repeated requirements - skills appearing in multiple postings are industry priorities

3. Match exact terminology - if they say "project management," don't substitute "program coordination"

4. Prioritize industry-specific skills over generic ones

Research Your Target Industry

Use these resources to identify high-value skills:

• Bureau of Labor Statistics Occupational Outlook: Industry-specific skill requirements and growth projections

• LinkedIn job search: Filter by your target role and location, noting common skill patterns

• Industry association websites: Professional standards and certification requirements

• O*NET Online: Detailed skill breakdowns by occupation

Skills Section Examples by Career Path

IT/Cybersecurity (Veteran transitioning from signals intelligence):

• Active TS/SCI Security Clearance

• Network Security (Cisco, Palo Alto)

• Python, PowerShell, SQL

• SIEM Tools (Splunk, QRadar)

• CompTIA Security+, CEH

Project Management (Veteran from logistics coordination):

• PMP Certification

• Agile/Scrum Methodologies

• Microsoft Project, Jira

• Budget Management ($5M+)

• Cross-functional Team Leadership

Healthcare Administration (Veteran from medical operations):

• EPIC EHR System

• HIPAA Compliance

• Healthcare Quality Metrics

• Staff Scheduling & Resource Allocation

• Medical Terminology

What to Exclude

Avoid listing outdated or irrelevant skills unless specifically requested. Skip basic abilities that are assumed for your experience level (like "Microsoft Word" for management positions) and eliminate military-specific equipment operation that has no civilian equivalent.

See our veteran success stories for real examples of how transitioning service members effectively matched their skills to civilian requirements and landed interviews within weeks.

How Should You Format and Organize Your Skills Section?

The placement and structure of your skills section can determine whether a recruiter spends 30 seconds or 3 minutes reviewing your resume. Position it strategically near the top—immediately below your [[[[[professional summary](/blog/resume-tips-guides/professional-summary-on-a-resume)](/blog/resume-tips-guides/professional-summary-on-a-resume)](/blog/resume-tips-guides/professional-summary-on-a-resume)](/blog/resume-tips-guides/professional-summary-on-a-resume)](/blog/resume-tips-guides/professional-summary-on-a-resume)—where both ATS software and human reviewers look first.

Four Formatting Approaches

1. Simple List Format
The most ATS-friendly option presents skills in a clean, bulleted list:

Core Competencies:

• Project Management (PMP Certified)

• Supply Chain Optimization

• Team Leadership & Development

• Budget Administration ($2M+)

• Active Secret Clearance

Best for: Entry-level positions, career changers, or when applying through strict ATS systems.

2. Categorized Skills (Recommended for Veterans)
This approach organizes diverse military experience into civilian-friendly categories:

Technical Skills: SAP, Microsoft Project, Tableau, SQL
Leadership Competencies: Cross-functional team management, training program development, performance evaluation
Certifications: Active TS/SCI Clearance, PMP, Six Sigma Green Belt

According to Jobscan's ATS research, categorized sections improve ATS parsing accuracy by 40% while making your resume more scannable for recruiters.

3. Tiered Proficiency Levels
Include skill levels only when meaningful differentiation exists:

Expert: Python, Network Security, Crisis Management
Advanced: SQL, Project Management, Spanish (Business Fluent)
Intermediate: Tableau, Salesforce

Caution: Many ATS systems can't parse proficiency indicators, so use this format only for direct submissions or networking applications.

4. Skills with Context
Add brief descriptors for high-value skills:

• Active Top Secret/SCI Clearance (Current through 2026)

• Project Management Professional (PMP) – Certified 2023

• Supply Chain Management – 8+ years logistics coordination

Essential Formatting Rules

Keep it scannable:

• Limit to 8-12 skills maximum (quality over quantity)

• Use bullet points or clear separators

• Apply consistent formatting (don't mix styles)

• Leverage white space—cramped sections get skipped

Optimize for ATS:
Use standard headers that ATS software recognizes: "Skills," "Core Competencies," "Technical Skills," or "Professional Skills." According to TopResume's ATS analysis, creative headers like "My Superpowers" or "What I Bring" confuse parsing algorithms.

Never use:

• Graphics, charts, or skill rating bars (ATS can't read them)

• Tables (they break ATS parsing)

• Icons or visual elements

• Unusual fonts or colors

Strategic ordering matters: List skills in the exact priority order they appear in the job description. If the posting emphasizes "project management" before "budget oversight," mirror that sequence.

Mobile-Friendly Considerations

With 58% of recruiters reviewing resumes on mobile devices according to Glassdoor's 2024 Hiring Trends, your skills section must display clearly on small screens. Single-column formats work better than multi-column layouts that break on phones.

Before (cluttered):
Skills: Leadership, Communication, Microsoft Office, Excel, PowerPoint, Word, Outlook, Teams, Project Management, Agile, Scrum, Budget Management, P&L, Forecasting, Team Building, Training, Development, Public Speaking

After (categorized and scannable):
Leadership: Team Development, Performance Management, Training Program Design
Technical: Microsoft Office Suite, Project Management Software, Budget Forecasting Tools
Certifications: Active Secret Clearance, PMP (2023)

BestMilitaryResume.com's AI-powered formatting tools automatically optimize your skills section for both ATS parsing and mobile viewing, ensuring your military experience displays perfectly across all platforms.

Where Else Should Skills Appear on Your Resume Besides the Skills Section?

Your dedicated skills section is just the starting point. According to TopResume's 2024 recruiter survey, hiring managers spend an average of 6-7 seconds on initial resume screening, and they look for skill validation throughout the document—not just in one section.

Weave Skills Into Your Professional Summary

Your professional summary should highlight 2-3 of your most marketable skills immediately. This creates a powerful first impression and reinforces what appears in your skills section.

Example transformation:

• Before: "Dedicated military professional seeking civilian opportunities"

• After: "Operations manager with 8+ years leading cross-functional teams and optimizing supply chain logistics. Active Secret clearance. Proven expertise in process improvement and crisis management."

Prove Skills Through Your Experience Section

The most critical mistake veterans make is listing skills without demonstrating them. Use the CAR method (Context, Action, Result) to show skills in action with measurable outcomes.

Instead of just listing "leadership" in your skills section, prove it:
"Led team of 15 personnel through 6-month deployment, implementing new accountability protocols that improved equipment readiness by 32% and reduced maintenance delays by 48%."

This single bullet demonstrates leadership, process improvement, team management, and analytical thinking—all backed by quantifiable results.

Strategic Skill Integration Across Sections

According to Jobscan's ATS optimization research, mentioning critical skills 2-3 times throughout your resume (in different contexts) improves ATS keyword density without appearing as keyword stuffing.

Where to reinforce skills:

Certifications Section: Connect technical training to civilian credentials

• "CompTIA Security+ Certification (2023) – Network security, threat analysis, risk management"

Education Section: Highlight relevant coursework or projects

• "Completed advanced logistics management coursework including supply chain optimization and inventory control systems"

Professional Development: Show ongoing skill acquisition

• "Currently pursuing PMP Certification (Expected completion: June 2024)"

Balance: Quick Reference vs. Proof

Your skills section provides the quick reference that ATS and recruiters scan first. Your experience section provides the proof that gets you interviews. Both are essential—one without the other weakens your resume.

Common veteran mistake: Listing "crisis management" and "decision-making under pressure" in skills, but only describing routine administrative tasks in experience bullets. Connect your skills to actual accomplishments.

For additional certification opportunities that strengthen both your skills section and experience, explore our veteran partner programs offering technical training and credentials valued by civilian employers.

How Do You Translate Military Skills Into Civilian Resume Language?

The single biggest barrier between veterans and civilian employment isn't lack of qualifications—it's language. According to the U.S. Department of Labor Veterans' Employment and Training Service, over 60% of hiring managers admit they struggle to understand military experience, causing qualified veterans to be overlooked.

The De-Militarization Strategy

Focus on the underlying capability, not the military context. Civilian hiring managers don't need to understand your MOS or duty station—they need to recognize skills they're seeking.

Using Translation Resources

The O*NET Online database provides civilian job equivalents for military occupations. Military-specific tools include:

• Army COOL (Credentialing Opportunities On-Line): https://www.cool.osd.mil/army/

• Navy COOL: https://www.cool.osd.mil/usn/

• Air Force COOL: https://www.cool.osd.mil/usaf/

These crosswalk tools map military training to civilian certifications and job titles.

Reframing Combat and Deployment Experience

Your deployment skills translate directly to high-value civilian competencies:

Combat/Deployment Skills → Civilian Value:

• Decision-making under pressure → Crisis management and risk assessment

• Convoy operations → Logistics coordination and route optimization

• Equipment maintenance in austere environments → Resource management and preventive maintenance

• Multi-agency coordination → Cross-functional team collaboration

Example transformation:

• Before: "Served as platoon sergeant during OEF deployment"

• After: "Led 40-person team in high-pressure environment, managing $2M in equipment assets and coordinating logistics across multiple locations with 100% accountability"

What Military Terms to Keep

Some military terminology carries civilian value:

Always include:

• Security clearances (Secret, Top Secret, TS/SCI) with expiration dates

• Leadership and logistics (universally understood)

• Training and development (keep this phrasing)

• Specific certifications (PMP, Six Sigma, technical licenses)

Quantify in Civilian Metrics

Replace military-specific measurements with business language:

• "Managed $500K annual budget" (not "Class IV supplies")

• "Supervised 25 personnel" (not "NCO in charge of platoon")

• "Reduced equipment downtime by 35%" (not "Improved operational readiness")

Common Translation Mistakes

Too vague: "Responsible for soldiers" → Better: "Supervised team of 12, conducting performance evaluations and professional development planning"

Too military: "Executed battle drills per SOP" → Better: "Implemented standardized procedures that improved team response time by 40%"

According to LinkedIn's 2024 Veterans Opportunity Report, veterans who successfully translate their experience receive 3x more interview requests than those using military jargon.

Industry-Specific Considerations

Defense contractors: You can use more military terminology—they understand it and value it.

Non-defense sectors: Minimize all military language. Focus on transferable business skills like project management, budget oversight, and team leadership.

BestMilitaryResume.com's AI-powered translation tool automatically converts military terminology into civilian-friendly language while preserving the impact of your achievements. See how other veterans successfully made this transition in our success stories.

What Are the Most Common Mistakes to Avoid When Listing Skills?

Mistake #1: Skill Dumping (Too Many Skills)

The biggest mistake veterans make is listing every skill they've ever acquired. According to TopResume's 2024 hiring manager survey, resumes with more than 15 skills appear unfocused and desperate.

Quality over quantity. Include 8-12 highly relevant skills that directly match the job description. Each skill should demonstrate specific qualifications for the target position.

Mistake #2: Listing Soft Skills Without Proof

Everyone claims "leadership," "communication," and "teamwork." These generic soft skills in your skills section add zero value. Harvard Business Review research shows recruiters skip over unsubstantiated soft skills entirely.

Better approach: Minimize soft skills in your skills section. Instead, demonstrate them through accomplishments in your experience section using the CAR method.

Mistake #3: Using Vague or Generic Terms

Terms like "hard worker," "team player," "detail-oriented," and "go-getter" are meaningless filler. Replace vague descriptors with specific, measurable technical skills.

Instead of: "Strong communicator"
Use: "Technical Writing, Stakeholder Presentations, Cross-Functional Team Coordination"

Mistake #4: Including Outdated Technology

Listing Windows 95, obsolete software versions, or discontinued platforms signals you're not current. Check recent job postings in your target field—if a technology doesn't appear in current listings, remove it.

Exception: If a job specifically requests legacy system experience, include it.

Mistake #5: Ignoring the Job Description

According to Jobscan's ATS research, 67% of resumes fail ATS screening because skills don't match job requirements.

Solution: Customize your skills section for every application. Mirror the exact terminology from the job posting. If they say "Project Management," don't substitute "Program Coordination."

Mistake #6: Inconsistent Skill Naming

Using "Excel" in one place, "Microsoft Excel" in another, and "MS Excel" elsewhere confuses ATS systems. Use exact terminology from the job description consistently throughout your resume.

Veteran-Specific Mistakes

Undervaluing security clearances: Active clearances (Secret, Top Secret, TS/SCI) can be worth $10,000-$20,000 to employers. Always list them prominently.

Overusing military jargon: Civilian recruiters don't understand MOS codes, military acronyms, or unit designations. Translate everything into civilian language.

Listing obvious basic skills: For professional positions, don't list Microsoft Word or email. These are assumed. Exception: if you're changing careers entirely or entry-level.

Self-Audit Checklist

Before submitting your resume:

• Do I have 8-12 skills maximum?

• Does each skill match the job description?

• Have I removed all military jargon?

• Are skill names consistent throughout?

• Have I listed my security clearance?

• Did I remove outdated technologies?

BestMilitaryResume.com's AI-powered resume builder automatically catches these common errors, ensuring your skills section passes both ATS screening and recruiter review. See how other veterans optimized their skills sections in our success stories.

Conclusion

Your resume skills section is more than a list—it's your first impression and your ticket past ATS screening. The strategy is straightforward: target your skills to each job description, organize them clearly, translate military language into civilian terms, and prove those skills throughout your resume.

Veterans possess diverse, high-value skill sets that civilian employers actively seek. According to the U.S. Chamber of Commerce Foundation, companies hiring veterans report 92% retention rates because of the leadership, discipline, and technical expertise military service develops. Your challenge isn't lacking qualifications—it's presenting them effectively.

Key takeaways for listing skills on a resume:

• Include 8-12 targeted skills matching job requirements

• Categorize by type (Technical, Leadership, Certifications)

• Translate all military jargon into civilian language

• Customize for every application

• List skills, then prove them in your experience section

Update your skills section regularly as you gain certifications and experience. The civilian job market values continuous learning—show you're committed to growth.

Ready to translate your military experience into interview-winning resumes? BestMilitaryResume.com offers AI-powered resume building specifically designed for veterans, with automatic military-to-civilian skill translation, ATS optimization, and 2 free resumes to accelerate your job search.

Your military skills are valuable. Presenting them effectively is the key to civilian career success. Start building your optimized resume today!