Management and Program Clerical and Assistance
Federal position providing clerical and administrative support for management and program operations including data entry, record keeping, and office coordination at government agencies.
💰GS-0344 Salary Information
2025 Base Pay (before locality adjustment)
| Grade | Step 1 | Step 2 | Step 3 | Step 4 | Step 5 | Step 6 | Step 7 | Step 8 | Step 9 | Step 10 |
|---|---|---|---|---|---|---|---|---|---|---|
| GS-5 | $34,454 | $35,603 | $36,752 | $37,901 | $39,050 | $40,199 | $41,348 | $42,497 | $43,646 | $44,786 |
| GS-7 | $42,679 | $44,102 | $45,525 | $46,948 | $48,371 | $49,794 | $51,217 | $52,640 | $54,063 | $55,486 |
| GS-9 | $52,205 | $53,945 | $55,685 | $57,425 | $59,165 | $60,905 | $62,645 | $64,385 | $66,125 | $67,865 |
| GS-11 | $63,163 | $65,268 | $67,373 | $69,478 | $71,583 | $73,688 | $75,793 | $77,898 | $80,003 | $82,108 |
| GS-12 | $75,706 | $78,229 | $80,752 | $83,275 | $85,798 | $88,321 | $90,844 | $93,367 | $95,890 | $98,422 |
| GS-13 | $90,025 | $93,026 | $96,027 | $99,028 | $102,029 | $105,030 | $108,031 | $111,032 | $114,033 | $117,034 |
| GS-14 | $106,382 | $109,928 | $113,474 | $117,020 | $120,566 | $124,112 | $127,658 | $131,204 | $134,750 | $138,296 |
| GS-15 | $125,133 | $129,304 | $133,475 | $137,646 | $141,817 | $145,988 | $150,159 | $154,330 | $158,501 | $162,672 |
Note: These are 2025 base pay rates. Most federal employees receive locality pay adjustments of 15-40%+ depending on location.
Qualification Requirements
Official OPM qualification standards for GS-0344
Group Coverage Qualification Standard for Clerical and Administrative Support Positions
Individual Occupational Requirements: There is no OPM qualification standard for this series. If a standard is needed to fill positions in this series, the employing agency should contact OPM for assistance.
Note: Agencies should apply the Group Coverage Qualification Standard for Clerical and Administrative Support Positions in conjunction with any agency-specific requirements for Management and Program Clerical and Assistance positions.
Experience and Education Requirements by Grade Level (Group Standard):
| Grade | General Experience | Specialized Experience | Education |
|---|---|---|---|
| GS-1 | None | None | None |
| GS-2 | 3 months | None | High school diploma or equivalent |
| GS-3 | 6 months | None | 1 year above high school |
| GS-4 | 1 year | None | 2 years above high school |
| GS-5 | None | 1 year at GS-4 level | 4 years above high school |
| GS-6+ | None | 1 year at next lower grade | Generally not applicable |
General Experience: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position, and that is typically in or related to the position to be filled.
Education: One year of full-time academic study equals 30 semester hours, 45 quarter hours, or approximately 36 weeks at 20+ classroom hours per week.
Combining Education and Experience: For grades GS-3 through GS-5, applicants may substitute education for experience. Express both as percentages; combined must equal at least 100%.
🎖️Tips for Veterans
- ✓Translate military experience: Map duties to civilian terminology.
- ✓Highlight training: Include courses and certifications.
- ✓Veterans preference: Claim your 5 or 10-point preference.
- ✓Experience substitution: Military experience may substitute for education.
📝How to Qualify for GS-0344
Step-by-step guide to landing a federal management and program clerical and assistance position
- 1
Review Qualification Requirements
Read the OPM qualification standards above to understand the education and experience requirements for your target grade level.
- 2
Determine Your Grade Level
Match your years of experience and education to the appropriate GS grade. Generally: GS-5 (entry), GS-7/9 (junior), GS-11/12 (journey), GS-13+ (senior).
- 3
Gather Documentation
Collect your DD-214, SF-50 (if applicable), transcripts, certifications, and any training records that demonstrate your qualifications.
- 4
Build Your Federal Resume
Create a detailed federal resume (2-5 pages) that addresses every qualification requirement. Include hours worked per week, supervisor contact info, and specific accomplishments.
- 5
Apply on USAJOBS
Search for open positions, carefully answer all assessment questions, and submit your application before the closing date.
🎖️Military to Federal Crosswalk
Military jobs that transition to GS-0344
Administrative Specialist (legacy)
Analyst-supporting clerical work.
Human Resources Specialist
Strong alignment. Management/Program Clerical positions value HR administrative experience.
Personnel/Administrative Chief
GS-0344 Management and Program Clerical and Assistance matches the records, reporting, and clerical-supervision side of the work.
💡 Tip:Your unique military experience may qualify you even if your MOS isn't listed.
📋Typical Duties
- •Support program operations
- •Maintain program files
- •Process program documents
- •Coordinate meetings
- •Prepare reports
🎯Key Competencies
Skill in compiling and organizing program data.
Proficiency with spreadsheets and databases.
Accuracy in preparing reports and tracking information.
Ability to maintain records and filing systems.
Clear written and verbal communication.
Skill in supporting program operations.
🔑Resume Keywords
💡 Use these phrases to help ATS systems and human recruiters find your qualifications.
Quick Links
Grade Levels
Grade information not available
❓Frequently Asked Questions about GS-0344
What is a Management and Program Assistant?
GS-0344 Management and Program Assistants provide clerical and administrative support for government program operations. They maintain program files, process documents, compile data for reports, coordinate meetings, and keep programs running smoothly. Every federal program—from grants to benefits—relies on these support positions.
How much does a federal Management and Program Assistant make?
GS-0344 positions typically range from GS-4 ($30,795) to GS-7 ($42,679-$55,486). Most positions are GS-5 to GS-6 ($34,454-$49,927). Larger programs or complex support roles may reach GS-8. Add locality pay of 15-40% for metro areas.
What are the requirements for GS-0344 positions?
At GS-4, you need 1 year of general clerical experience or 2 years of education above high school. GS-5+ requires specialized experience supporting program operations—data management, reporting, file maintenance, or administrative coordination. Computer skills with spreadsheets and databases are typically required.
Can military experience substitute for education in GS-0344?
Yes. Military admin experience directly qualifies—if you maintained unit records, processed documents, compiled reports, or supported command programs, that's the experience they want. S-1/admin shop experience, training program support, or readiness reporting all translate well to this series.
What is the career progression for Management and Program Assistants?
Entry at GS-4/5 with promotion potential to GS-6/7. This role often leads to Management Analyst (GS-0343), Program Analyst, or Administrative Officer positions at GS-9+. You gain program knowledge that makes you valuable for higher-graded specialist and analyst positions.
How do I apply for GS-0344 jobs on USAJOBS?
Search USAJOBS for 'Management Assistant,' 'Program Assistant,' or 'Program Support Assistant.' These positions exist across all agencies. Emphasize your data management skills, attention to detail, and specific program support experience. Veterans preference applies and strengthens your application.
Ready to Apply for GS-0344?
Create a tailored federal resume that meets OPM standards.