Home / Federal careers / GS-0344
Management and Program Clerical and Assistance
Federal position providing clerical and administrative support for management and program operations including data entry, record keeping, and office coordination at government agencies.
What GS-0344 pays
2025 base rates, before locality. Most federal employees add a locality adjustment on top.
| Grade | Step 1 | Step 2 | Step 3 | Step 4 | Step 5 | Step 6 | Step 7 | Step 8 | Step 9 | Step 10 |
|---|---|---|---|---|---|---|---|---|---|---|
| GS-5 | $34,454 | $35,603 | $36,752 | $37,901 | $39,050 | $40,199 | $41,348 | $42,497 | $43,646 | $44,786 |
| GS-7 | $42,679 | $44,102 | $45,525 | $46,948 | $48,371 | $49,794 | $51,217 | $52,640 | $54,063 | $55,486 |
| GS-9 | $52,205 | $53,945 | $55,685 | $57,425 | $59,165 | $60,905 | $62,645 | $64,385 | $66,125 | $67,865 |
| GS-11 | $63,163 | $65,268 | $67,373 | $69,478 | $71,583 | $73,688 | $75,793 | $77,898 | $80,003 | $82,108 |
| GS-12 | $75,706 | $78,229 | $80,752 | $83,275 | $85,798 | $88,321 | $90,844 | $93,367 | $95,890 | $98,422 |
| GS-13 | $90,025 | $93,026 | $96,027 | $99,028 | $102,029 | $105,030 | $108,031 | $111,032 | $114,033 | $117,034 |
| GS-14 | $106,382 | $109,928 | $113,474 | $117,020 | $120,566 | $124,112 | $127,658 | $131,204 | $134,750 | $138,296 |
| GS-15 | $125,133 | $129,304 | $133,475 | $137,646 | $141,817 | $145,988 | $150,159 | $154,330 | $158,501 | $162,672 |
Base pay only. Locality pay adds 15 to 40 percent or more depending on where the job sits. Source: OPM 2025 General Schedule.
Qualification requirements
OPM's standard for GS-0344, as written.
Group Coverage Qualification Standard for Clerical and Administrative Support Positions
Individual Occupational Requirements: There is no OPM qualification standard for this series. If a standard is needed to fill positions in this series, the employing agency should contact OPM for assistance.
Note: Agencies should apply the Group Coverage Qualification Standard for Clerical and Administrative Support Positions in conjunction with any agency-specific requirements for Management and Program Clerical and Assistance positions.
Experience and Education Requirements by Grade Level (Group Standard):
| Grade | General Experience | Specialized Experience | Education |
|---|---|---|---|
| GS-1 | None | None | None |
| GS-2 | 3 months | None | High school diploma or equivalent |
| GS-3 | 6 months | None | 1 year above high school |
| GS-4 | 1 year | None | 2 years above high school |
| GS-5 | None | 1 year at GS-4 level | 4 years above high school |
| GS-6+ | None | 1 year at next lower grade | Generally not applicable |
General Experience: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position, and that is typically in or related to the position to be filled.
Education: One year of full-time academic study equals 30 semester hours, 45 quarter hours, or approximately 36 weeks at 20+ classroom hours per week.
Combining Education and Experience: For grades GS-3 through GS-5, applicants may substitute education for experience. Express both as percentages; combined must equal at least 100%.
What this means if you served
- Write the duties, not the billet. OPM credits military experience on the work performed, and does not use rank or pay to judge specialized experience.
- Put the training and certifications you earned in service on the page. They count here.
- Claim your veterans preference on the application. It is not applied for you.
- No positive education requirement here, so qualifying experience can stand in for the education.
How to qualify for GS-0344
1Review Qualification Requirements
Read the OPM qualification standards above to understand the education and experience requirements for your target grade level.
2Find Your Grade Level
Grade follows the scope and complexity of the work you can document against the announcement, not the rank you held. OPM does not use military rank or pay when it evaluates specialized experience. Roughly: GS-5 entry, GS-7/9 junior, GS-11/12 journey, GS-13 and up senior.
3Gather Documentation
Collect your DD-214, SF-50 (if applicable), transcripts, certifications, and any training records that demonstrate your qualifications.
4Build Your Federal Resume
Two pages. USAJOBS has enforced that limit since 27 September 2025 and will not accept a longer resume from a Title 5 agency posting, so the space has to answer every qualification requirement. Include hours worked per week, supervisor contact details, and the accomplishments with numbers on them.
5Apply on USAJOBS
Search for open positions, carefully answer all assessment questions, and submit your application before the closing date.
Military jobs that map to this series
Administrative Specialist (legacy)
Analyst-supporting clerical work.
Skills that carry over: report production, data entry, admin support.
Usually opens at: GS-5, GS-6, GS-7.
Human Resources Specialist
Strong alignment. Management/Program Clerical positions value HR administrative experience.
Skills that carry over: Program support, Administrative coordination, Records management.
Usually opens at: GS-5, GS-6, GS-7.
Personnel/Administrative Chief
GS-0344 Management and Program Clerical and Assistance matches the records, reporting, and clerical-supervision side of the work.
Skills that carry over: Program clerical support, Data and records management, Reporting, Administrative procedures.
Usually opens at: GS-5, GS-6, GS-7.
Your record can qualify you even when your code is not on this list. The crosswalk is a starting point, not the gate.
Typical duties
- Support program operations
- Maintain program files
- Process program documents
- Coordinate meetings
- Prepare reports
Key competencies
Data Management
Skill in compiling and organizing program data.
Computer Skills
Proficiency with spreadsheets and databases.
Attention to Detail
Accuracy in preparing reports and tracking information.
Organization
Ability to maintain records and filing systems.
Communication
Clear written and verbal communication.
Administrative Support
Skill in supporting program operations.
Words the announcement will use
Use the ones your record actually supports. A rater is matching your experience against the specialized experience statement, and a keyword with nothing behind it does not survive that.
Questions about GS-0344
What is a Management and Program Assistant?
GS-0344 Management and Program Assistants provide clerical and administrative support for government program operations. They maintain program files, process documents, compile data for reports, coordinate meetings, and keep programs running smoothly. Every federal program—from grants to benefits—relies on these support positions.
How much does a federal Management and Program Assistant make?
GS-0344 positions typically range from GS-4 ($30,795) to GS-7 ($42,679-$55,486). Most positions are GS-5 to GS-6 ($34,454-$49,927). Larger programs or complex support roles may reach GS-8. Add locality pay of 15-40% for metro areas.
What are the requirements for GS-0344 positions?
At GS-4, you need 1 year of general clerical experience or 2 years of education above high school. GS-5+ requires specialized experience supporting program operations—data management, reporting, file maintenance, or administrative coordination. Computer skills with spreadsheets and databases are typically required.
Can military experience substitute for education in GS-0344?
Yes. Military admin experience directly qualifies—if you maintained unit records, processed documents, compiled reports, or supported command programs, that's the experience they want. S-1/admin shop experience, training program support, or readiness reporting all translate well to this series.
What is the career progression for Management and Program Assistants?
Entry at GS-4/5 with promotion potential to GS-6/7. This role often leads to Management Analyst (GS-0343), Program Analyst, or Administrative Officer positions at GS-9+. You gain program knowledge that makes you valuable for higher-graded specialist and analyst positions.
How do I apply for GS-0344 jobs on USAJOBS?
Search USAJOBS for 'Management Assistant,' 'Program Assistant,' or 'Program Support Assistant.' These positions exist across all agencies. Emphasize your data management skills, attention to detail, and specific program support experience. Veterans preference applies and strengthens your application.
Ready to apply for GS-0344?
A rater matches your record against the announcement's specialized experience statement, inside two pages. BMR writes that shape from your own experience: competency headers, real scope, hours per week, and the supervisor detail the rater checks.