Your award citation is sitting in a folder right now. Most veterans never touch it again after the ceremony. That is a mistake. Inside that one paragraph is the raw material for some of the strongest bullets on your resume.

I am a Navy Diver veteran. When I separated, I had a stack of awards and no idea how to use them. My resume listed the medal names and stopped there. The work behind the award never made it onto the page. That is the gap I want to close for you here.

An award citation is a short story about something you did well. It was written to be read out loud at a formation. It was not written for a hiring manager. So it does not work as a resume bullet on its own. But it is full of accomplishments. You just have to dig them out.

This guide shows you how to read a citation and pull real bullets from it. We are not talking about where to list the medal. We cover that in our guide on how to list military awards on a civilian resume. This is about mining the words inside the citation for the work itself.

What Is an Award Citation, Really?

A citation is the public summary of why you got an award. It is the part read at the ceremony. It is short on purpose. The whole awards process across the services runs on the DoD Military Decorations and Awards Program, which sets how each award is written and approved.

Behind most citations sits a longer document called the narrative. The narrative tells the full story. The citation is the trimmed-down version. Per Army Regulation 600-8-22, citations for higher awards are capped at a set number of lines. The narrative behind them can run a full page or more.

That matters for you. The citation is dense. Every line was squeezed down from a bigger story. So each line often hides a full accomplishment. Your job is to unpack it.

Citations also use a formal, stiff voice. Words like "meritorious," "exemplary," and "selfless dedication" show up a lot. None of that belongs on a resume. But the actions described under those words do.

Why Can't You Just Paste the Citation In?

Some veterans copy a line straight from the citation onto the resume. It reads wrong every time. Here is why.

First, the voice is off. A hiring manager scans your resume in seconds. Research puts that first look at roughly six to seven seconds, and I know it is fast from sitting on the hiring side of the desk. Stiff award language slows that scan down. It sounds like a plaque, not a person.

Second, citations bury the numbers. They say "led a large team" when the truth was "led 14 sailors." They say "saved significant funds" when you saved $40,000. The real proof is missing.

Third, citations skip context a civilian needs. They name a ship or a unit a hiring manager has never heard of. They use ranks and codes, not job functions.

An applicant tracking system also reads your resume before a human does. It racks and stacks resumes by keyword match. A vague award line has no keywords a civilian job needs. So it sinks to the bottom of the stack. A clear, numbered bullet rises to the top.

Dominic Landed a Six-Figure Role
With a Top Defense Firm.

"The most effective resource I used in my transition."
— Dominic, E-7, Marines

Read their story →

Federal (USAJOBS) & private sector formats Translates military jargon into civilian language Tailored to each job — not a generic template

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How Do You Read a Citation for Accomplishments?

Read the citation slowly. Look for four kinds of clues. Each clue points to a bullet you can build.

Look for actions. These are the verbs. "Directed," "managed," "trained," "repaired," "coordinated." Each action is the start of a bullet.

Look for scope. Who or what did you affect? A team, a budget, a fleet of vehicles, a watch section. Scope is where your numbers hide.

Look for results. What changed because of you? A mission got done. A score went up. A problem got fixed. Results are the most valuable part.

Look for skills. Citations name real skills under all that formal language. Leadership, planning, repair, training, safety. These become your resume keywords.

What Do the Steps Look Like in Action?

Let me walk you through one made-up citation. Names and numbers are fake. The method is real.

Here is the sample citation for Jane Sample:

"For exceptionally meritorious service while serving as Maintenance Section Leader. Sergeant Sample's tireless efforts and technical expertise directly contributed to the section's outstanding performance during a demanding deployment, reflecting great credit upon herself and the United States Army."

That paragraph says almost nothing a civilian can use. But the clues are there. Watch.

Now the finished bullet for Jane Sample:

"Led a 9-person maintenance team during a 9-month deployment, keeping 30+ vehicles mission-ready at a 96% rate."

That bullet did not exist in the citation. You built it. The citation gave you the role and the skill. Your memory gave you the numbers. Together they make one strong line.

You can usually pull two or three bullets from a single high-level citation. A small award like an Achievement Medal might give you one. That is still one more proof point than the medal name alone.

Where Do the Numbers Come From?

This is the part that scares people. The citation rarely has numbers. So you have to supply them. That feels like guessing. It is not.

You ran the work. You know the rough size of it. Think back. How many people reported to you? How big was the budget? How many items did you track? How many hours did the training run?

If you cannot recall an exact number, pull from other documents. Your performance evals often list them. Our guide on turning an NCOER, OER, or FITREP into resume bullets walks through that source in full.

Use a safe estimate when you must. "Managed over 200 items of equipment" is fine if the real count was 217. Round down, not up. You want to defend every number in an interview.

For the full method on adding numbers to any military work, see our guide on how to quantify military experience on your resume. The citation is just one starting point. The skill of quantifying applies everywhere.

How Do You Turn Citation Language Into Resume Language?

Award words and resume words are different languages. The citation speaks one. The hiring manager reads the other. You are the translator.

Swap formal verbs for plain ones. "Rendered assistance" becomes "helped" or "supported." "Effected repairs" becomes "repaired." Plain words read faster and rank better.

Cut the praise words. "Selfless," "tireless," "outstanding," "exemplary." A resume shows results and lets the reader judge. It does not tell the reader you were great.

Name the function, not the rank. "Served as Platoon Sergeant" means little to a civilian. "Supervised 40 personnel and their training" lands clean. For more on this, our list of resume action verbs for veterans gives you strong replacements.

What Mistakes Should You Avoid?

I have seen the same slips again and again. Watch for these when you work from a citation.

Do not list the medal and call it done. The medal name is not an accomplishment. The work behind it is. Many veterans stop at the name and lose the best material they have.

Do not invent results that did not happen. A safe estimate is fine. A made-up win is not. If you cannot back it in an interview, leave it out.

Do not keep the award voice. If your bullet still has "meritorious" or "exemplary" in it, you have not finished. Read it out loud. If it sounds like a plaque, rewrite it.

Do not skip the small awards. A single Achievement Medal still holds a real action. Mine it the same way. Every proof point helps.

How Does This Fit the Rest of Your Resume?

Citation bullets are strong, but they do not stand alone. They belong inside your work history, under the right job.

Place each bullet under the role you held when you earned the award. Do not make a separate "awards" pile of accomplishments. The work belongs with the job.

Lead each job with your best bullet. Often that is the one mined from a top citation. The strongest line goes first because of that six-second scan.

Mix citation bullets with day-to-day duty bullets. A good job entry shows both. It shows what you did every day and the moments you stood out. For the bigger picture, see our guide on military achievements on your civilian resume.

If this still feels like heavy lifting, you do not have to do it alone. The BMR Resume Builder takes your raw input and shapes it into clean civilian bullets. You paste a job posting, and it tailors the language to that role. It was built by veterans who have sat on both sides of the hiring desk.

Start With One Citation Today

You do not need to mine every award at once. Pick your biggest one. Read it with the four clues in mind. Pull out one bullet. That is a real start.

I wasted a lot of time after the Navy because I treated my awards as decoration, not proof. Once I learned to read them as work, my resume got sharper fast. The material was always there. I just had to dig.

Your citation was written for a formation. Your resume is written for a hiring manager. Same actions, different audience. You are the one who turns one into the other.

Take the biggest award you have. Open the folder. Find the actions, the scope, the results, and the skills. Build one clean bullet. Then build the next. When you are ready to put it all together, the BMR Resume Builder is free for veterans and military spouses to use.