GS-0318

Secretary

Performs secretarial work including administrative support, scheduling, and office management.

📊Administrative📈GS-4/5/6/7/8/9📁0300

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Qualification Requirements

Official OPM qualification standards for GS-0318

Group Coverage Qualification Standard for Clerical and Administrative Support Positions

Individual Occupational Requirements: There is no OPM qualification standard for this series. If a standard is needed to fill positions in this series, the employing agency should contact OPM for assistance.

Note: Agencies should use the Group Coverage Qualification Standard for Clerical and Administrative Support Positions in conjunction with any agency-specific requirements. Agencies have flexibility in establishing their own requirements, provided they align with the applicable group standard.

Experience and Education Requirements by Grade Level (Group Standard):

Grade	General Experience	Specialized Experience	Education
GS-1	None	None	None
GS-2	3 months	None	High school diploma or equivalent
GS-3	6 months	None	1 year above high school
GS-4	1 year	None	2 years above high school
GS-5	None	1 year at GS-4 level	4 years above high school
GS-6+	None	1 year at next lower grade	Generally not applicable

General Experience: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position, and that is typically in or related to the position to be filled.

Education: One year of full-time academic study equals 30 semester hours, 45 quarter hours, or approximately 36 weeks at 20+ classroom hours per week.

Combining Education and Experience: For grades GS-3 through GS-5, applicants may substitute education for experience. Express both as percentages; combined must equal at least 100%.

🎖️Tips for Veterans

✓Translate military experience: Map duties to civilian terminology.
✓Highlight training: Include courses and certifications.
✓Veterans preference: Claim your 5 or 10-point preference.
✓Experience substitution: Military experience may substitute for education.

🎖️Military to Federal Crosswalk

Military jobs that transition to GS-0318

NavyYN

★★★★★Match

Yeoman

Strong alignment. Secretary positions value YN administrative experience and correspondence skills.

Skills:

CorrespondenceCalendar managementOffice administrationCommunication

Entry Grades:

GS-5GS-6GS-7

Marine Corps0111

★★★★★Match

Administrative Specialist

Secretary series values admin skills.

Skills:

administrative supportschedulingcorrespondenceoffice management

Entry Grades:

GS-5GS-7GS-9

💡 Tip: Your unique military experience may qualify you even if your MOS isn't listed.

📋Typical Duties

•Manage executive calendars
•Prepare correspondence and documents
•Coordinate meetings and travel
•Handle confidential information
•Screen calls and visitors
•Maintain office operations

🎯Key Competencies

Administrative Skills

Proficiency in office management procedures.

Communication

Excellent written and verbal communication.

Organization

Superior ability to manage schedules and priorities.

Discretion

Skill in handling confidential information.

Computer Proficiency

Advanced skills with office software.

Interpersonal Skills

Ability to work with diverse stakeholders.

🔑Resume Keywords

Coordinate meetings and travelHandle confidential informationMaintain office operationsManage executive calendarsPrepare correspondence and documentsScreen calls and visitorsSecretary

💡 Use these phrases to help ATS systems find your qualifications.