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Federal position performing office automation work including word processing, spreadsheets, databases, and computer applications support at government agencies and federal offices.
2025 Base Pay (before locality adjustment)
| Grade | Step 1 | Step 2 | Step 3 | Step 4 | Step 5 | Step 6 | Step 7 | Step 8 | Step 9 | Step 10 |
|---|---|---|---|---|---|---|---|---|---|---|
| GS-3 | $27,434 | $28,349 | $29,264 | $30,179 | $31,094 | $32,009 | $32,924 | $33,839 | $34,754 | $35,660 |
| GS-4 | $30,795 | $31,822 | $32,849 | $33,876 | $34,903 | $35,930 | $36,957 | $37,984 | $39,011 | $40,038 |
| GS-5 | $34,454 | $35,603 | $36,752 | $37,901 | $39,050 | $40,199 | $41,348 | $42,497 | $43,646 | $44,786 |
| GS-6 | $38,407 | $39,687 | $40,967 | $42,247 | $43,527 | $44,807 | $46,087 | $47,367 | $48,647 | $49,927 |
| GS-7 | $42,679 | $44,102 | $45,525 | $46,948 | $48,371 | $49,794 | $51,217 | $52,640 | $54,063 | $55,486 |
Note: These are 2025 base pay rates. Most federal employees receive locality pay adjustments of 15-40%+ depending on location.
Official OPM qualification standards for GS-0326
Individual Occupational Requirements: There is no OPM qualification standard for this series. If a standard is needed to fill positions in this series, the employing agency should contact OPM for assistance.
Proficiency Requirements (from Group Coverage Standard): Office automation positions typically require typing proficiency of 40 words per minute. Applicants may demonstrate proficiency through performance testing, authorized certificates (valid 3 years), or self-certification (subject to agency verification).
Experience and Education Requirements by Grade Level (Group Standard):
| Grade | General Experience | Specialized Experience | Education |
|---|---|---|---|
| GS-1 | None | None | None |
| GS-2 | 3 months | None | High school diploma or equivalent |
| GS-3 | 6 months | None | 1 year above high school |
| GS-4 | 1 year | None | 2 years above high school |
| GS-5 | None | 1 year at GS-4 level | 4 years above high school |
| GS-6+ | None | 1 year at next lower grade | Generally not applicable |
General Experience: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position, and that is typically in or related to the position to be filled.
Education: One year of full-time academic study equals 30 semester hours, 45 quarter hours, or approximately 36 weeks at 20+ classroom hours per week.
Combining Education and Experience: For grades GS-3 through GS-5, applicants may substitute education for experience. Express both as percentages; combined must equal at least 100%.
Step-by-step guide to landing a federal office automation clerical and assistance position
Read the OPM qualification standards above to understand the education and experience requirements for your target grade level.
Match your years of experience and education to the appropriate GS grade. Generally: GS-5 (entry), GS-7/9 (junior), GS-11/12 (journey), GS-13+ (senior).
Collect your DD-214, SF-50 (if applicable), transcripts, certifications, and any training records that demonstrate your qualifications.
Create a detailed federal resume (2-5 pages) that addresses every qualification requirement. Include hours worked per week, supervisor contact info, and specific accomplishments.
Search for open positions, carefully answer all assessment questions, and submit your application before the closing date.
Military jobs that transition to GS-0326
Coast Guard Yeomen handle administrative tasks, including document and file management, aligning well with the GS-0326 series.
Yeomen in the Navy handle clerical and administrative tasks, including document creation and management, directly aligning with the GS-0326 series.
Army Human Resources Specialists perform administrative tasks that align closely with office automation duties, making them well-suited for this GS series.
💡 Tip: Your unique military experience may qualify you even if your MOS isn't listed.
Advanced skills with Microsoft Office or similar software.
Accurate keyboarding at required speed.
Ability to learn new software applications.
Skill in resolving basic technical issues.
Accuracy in data entry and document preparation.
Flexibility in learning new technologies.
💡 Use these phrases to help ATS systems and human recruiters find your qualifications.
A GS-0326 Office Automation Clerical specialist performs administrative support using computer systems and office automation software. These professionals create documents, manage databases, handle correspondence, and support office operations across federal agencies.
Office Automation Clerks earn between $27,434 (GS-3 Step 1) and $55,486 (GS-7 Step 10) under the 2025 GS pay scale. Most positions are GS-4/5/6, earning $30,795-$49,927 annually plus locality adjustments.
Entry-level positions require typing proficiency and basic computer skills. Higher grades require progressively more specialized experience with office software, databases, and document management systems.
Yes, military administrative experience directly qualifies for these positions. Unit clerks, administrative specialists, and those who used military office systems have immediately transferable skills. Microsoft Office proficiency is essential.
Office Automation Clerks progress from GS-3/4 (entry) through GS-5/6/7 (senior). Many advance to GS-0318 Secretary or GS-0301 Administrative positions. Strong computer skills open pathways to IT support roles.
Search USAJOBS.gov for 'Office Automation' or '0326' series. Every agency has these positions. Your federal resume should highlight software proficiency (Word, Excel, PowerPoint), typing speed, and document management experience.
Create a tailored federal resume that meets OPM standards.