Administrative Officer
Advises on and provides administrative management services for organizations. Plans, coordinates, and evaluates administrative operations.
💰GS-0341 Salary Information
2025 Base Pay (before locality adjustment)
| Grade | Step 1 | Step 2 | Step 3 | Step 4 | Step 5 | Step 6 | Step 7 | Step 8 | Step 9 | Step 10 |
|---|---|---|---|---|---|---|---|---|---|---|
| GS-5 | $34,454 | $35,603 | $36,752 | $37,901 | $39,050 | $40,199 | $41,348 | $42,497 | $43,646 | $44,786 |
| GS-7 | $42,679 | $44,102 | $45,525 | $46,948 | $48,371 | $49,794 | $51,217 | $52,640 | $54,063 | $55,486 |
| GS-9 | $52,205 | $53,945 | $55,685 | $57,425 | $59,165 | $60,905 | $62,645 | $64,385 | $66,125 | $67,865 |
| GS-11 | $63,163 | $65,268 | $67,373 | $69,478 | $71,583 | $73,688 | $75,793 | $77,898 | $80,003 | $82,108 |
| GS-12 | $75,706 | $78,229 | $80,752 | $83,275 | $85,798 | $88,321 | $90,844 | $93,367 | $95,890 | $98,422 |
| GS-13 | $90,025 | $93,026 | $96,027 | $99,028 | $102,029 | $105,030 | $108,031 | $111,032 | $114,033 | $117,034 |
Note: These are 2025 base pay rates. Most federal employees receive locality pay adjustments of 15-40%+ depending on location.
Qualification Requirements
Official OPM qualification standards for GS-0341
Group Coverage Qualification Standard for Administrative and Management Positions
Individual Occupational Requirements: There are no Individual Occupational Requirements for this series.
Education and Experience Requirements (Group Standard):
This is a two-grade interval series. Positions follow the GS-5, GS-7, GS-9, GS-11, GS-12 progression pattern.
| Grade | Education | Experience | Combined |
|---|---|---|---|
| GS-5 | Bachelor's degree in any field from accredited college/university | 3 years progressively responsible experience, 1 year equivalent to GS-4 | Equivalent combinations qualifying |
| GS-7 | 1 full year graduate education OR Superior Academic Achievement | 1 year specialized experience equivalent to GS-5 | Combinations of graduate education and experience |
| GS-9 | 2 years graduate education or master's degree | 1 year specialized experience equivalent to GS-7 | Combinations of graduate education (excess of GS-7 requirement) and experience |
| GS-11 | 3 years graduate education or Ph.D. or equivalent doctoral degree | 1 year specialized experience equivalent to GS-9 | Combinations of graduate education (excess of GS-9 requirement) and experience |
| GS-12+ | Not applicable | 1 year specialized experience equivalent to next lower grade | N/A |
Superior Academic Achievement (for GS-7):
- Upper third of graduating class in college/university or major subdivision
- GPA of 3.0 or higher out of 4.0 as recorded on official transcript, OR 3.5 or higher in major field
- Election to membership in national scholastic honor society
Graduate Education: One year of full-time graduate education is the number of credit hours the school determines represents 1 year of full-time study. If unavailable, 18 semester hours satisfies the 1-year requirement.
Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position.
🎖️Tips for Veterans
- ✓Translate military experience: Map duties to civilian terminology.
- ✓Highlight training: Include courses and certifications.
- ✓Veterans preference: Claim your 5 or 10-point preference.
- ✓Experience substitution: Military experience may substitute for education.
📝How to Qualify for GS-0341
Step-by-step guide to landing a federal administrative officer position
- 1
Review Qualification Requirements
Read the OPM qualification standards above to understand the education and experience requirements for your target grade level.
- 2
Determine Your Grade Level
Match your years of experience and education to the appropriate GS grade. Generally: GS-5 (entry), GS-7/9 (junior), GS-11/12 (journey), GS-13+ (senior).
- 3
Gather Documentation
Collect your DD-214, SF-50 (if applicable), transcripts, certifications, and any training records that demonstrate your qualifications.
- 4
Build Your Federal Resume
Create a detailed federal resume (2-5 pages) that addresses every qualification requirement. Include hours worked per week, supervisor contact info, and specific accomplishments.
- 5
Apply on USAJOBS
Search for open positions, carefully answer all assessment questions, and submit your application before the closing date.
🎖️Military to Federal Crosswalk
Military jobs that transition to GS-0341
Administration
This role directly involves managing administrative functions, making it a strong fit for an administrative officer position.
Religious Program Specialist
RPs who managed funds, facilities, and office operations qualify for GS-0341 Administrative Officer.
Administrative Specialist
Administrative Specialists handle a variety of administrative tasks, which are essential for transitioning to a civilian administrative officer role.
💡 Tip:Your unique military experience may qualify you even if your MOS isn't listed.
📋Typical Duties
- •Manage administrative operations and support services
- •Develop and implement administrative policies and procedures
- •Oversee budget formulation and execution
- •Coordinate human resources actions
- •Manage facilities and equipment
- •Analyze organizational effectiveness
🎯Key Competencies
Skill in overseeing office operations.
Ability to develop and execute budgets.
Knowledge of HR policies and procedures.
Ability to resolve administrative issues.
Effective written and oral communication.
Ability to manage multiple functions simultaneously.
🔑Resume Keywords
💡 Use these phrases to help ATS systems and human recruiters find your qualifications.
Quick Links
Grade Levels
❓Frequently Asked Questions about GS-0341
What is an Administrative Officer?
A GS-0341 Administrative Officer manages administrative operations for federal organizations including budget, personnel, facilities, and support services. These professionals ensure offices run efficiently, coordinating resources and administrative functions.
How much does an Administrative Officer make?
Administrative Officers earn between $52,205 (GS-9 Step 1) and $117,034 (GS-13 Step 10) under the 2025 GS pay scale. Most positions are GS-11/12/13, earning $63,163-$117,034 annually plus locality adjustments.
What are the requirements for GS-0341 positions?
GS-0341 positions require education and/or experience in administration, business, or management. Entry-level positions accept degrees or equivalent experience. Higher grades require progressively more specialized experience managing administrative operations.
Can military experience substitute for education in GS-0341?
Yes, military administrative experience is highly valued. Executive officers, operations NCOs, and those who managed unit administration have directly transferable skills. Experience with budgeting, personnel coordination, and facilities management demonstrates required competencies.
What is the career progression for Administrative Officer?
The career ladder typically follows GS-9/11/12/13 intervals. Entry-level officers support administrative operations. GS-12/13 officers manage complete administrative programs. Senior positions involve directing administrative services for large organizations.
How do I apply for GS-0341 jobs on USAJOBS?
Search USAJOBS.gov for 'Administrative Officer' or '0341' series. Every agency has these positions. Your federal resume should detail experience managing budgets, personnel, facilities, and administrative operations.
Ready to Apply for GS-0341?
Create a tailored federal resume that meets OPM standards.