Home / Federal careers / GS-0341
Administrative Officer
Advises on and provides administrative management services for organizations. Plans, coordinates, and evaluates administrative operations.
What GS-0341 pays
2025 base rates, before locality. Most federal employees add a locality adjustment on top.
| Grade | Step 1 | Step 2 | Step 3 | Step 4 | Step 5 | Step 6 | Step 7 | Step 8 | Step 9 | Step 10 |
|---|---|---|---|---|---|---|---|---|---|---|
| GS-5 | $34,454 | $35,603 | $36,752 | $37,901 | $39,050 | $40,199 | $41,348 | $42,497 | $43,646 | $44,786 |
| GS-7 | $42,679 | $44,102 | $45,525 | $46,948 | $48,371 | $49,794 | $51,217 | $52,640 | $54,063 | $55,486 |
| GS-9 | $52,205 | $53,945 | $55,685 | $57,425 | $59,165 | $60,905 | $62,645 | $64,385 | $66,125 | $67,865 |
| GS-11 | $63,163 | $65,268 | $67,373 | $69,478 | $71,583 | $73,688 | $75,793 | $77,898 | $80,003 | $82,108 |
| GS-12 | $75,706 | $78,229 | $80,752 | $83,275 | $85,798 | $88,321 | $90,844 | $93,367 | $95,890 | $98,422 |
| GS-13 | $90,025 | $93,026 | $96,027 | $99,028 | $102,029 | $105,030 | $108,031 | $111,032 | $114,033 | $117,034 |
Base pay only. Locality pay adds 15 to 40 percent or more depending on where the job sits. Source: OPM 2025 General Schedule.
Qualification requirements
OPM's standard for GS-0341, as written.
Group Coverage Qualification Standard for Administrative and Management Positions
Individual Occupational Requirements: There are no Individual Occupational Requirements for this series.
Education and Experience Requirements (Group Standard):
This is a two-grade interval series. Positions follow the GS-5, GS-7, GS-9, GS-11, GS-12 progression pattern.
| Grade | Education | Experience | Combined |
|---|---|---|---|
| GS-5 | Bachelor's degree in any field from accredited college/university | 3 years progressively responsible experience, 1 year equivalent to GS-4 | Equivalent combinations qualifying |
| GS-7 | 1 full year graduate education OR Superior Academic Achievement | 1 year specialized experience equivalent to GS-5 | Combinations of graduate education and experience |
| GS-9 | 2 years graduate education or master's degree | 1 year specialized experience equivalent to GS-7 | Combinations of graduate education (excess of GS-7 requirement) and experience |
| GS-11 | 3 years graduate education or Ph.D. or equivalent doctoral degree | 1 year specialized experience equivalent to GS-9 | Combinations of graduate education (excess of GS-9 requirement) and experience |
| GS-12+ | Not applicable | 1 year specialized experience equivalent to next lower grade | N/A |
Superior Academic Achievement (for GS-7):
- Upper third of graduating class in college/university or major subdivision
- GPA of 3.0 or higher out of 4.0 as recorded on official transcript, OR 3.5 or higher in major field
- Election to membership in national scholastic honor society
Graduate Education: One year of full-time graduate education is the number of credit hours the school determines represents 1 year of full-time study. If unavailable, 18 semester hours satisfies the 1-year requirement.
Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position.
What this means if you served
- Write the duties, not the billet. OPM credits military experience on the work performed, and does not use rank or pay to judge specialized experience.
- Put the training and certifications you earned in service on the page. They count here.
- Claim your veterans preference on the application. It is not applied for you.
- No positive education requirement here, so qualifying experience can stand in for the education.
How to qualify for GS-0341
1Review Qualification Requirements
Read the OPM qualification standards above to understand the education and experience requirements for your target grade level.
2Find Your Grade Level
Grade follows the scope and complexity of the work you can document against the announcement, not the rank you held. OPM does not use military rank or pay when it evaluates specialized experience. Roughly: GS-5 entry, GS-7/9 junior, GS-11/12 journey, GS-13 and up senior.
3Gather Documentation
Collect your DD-214, SF-50 (if applicable), transcripts, certifications, and any training records that demonstrate your qualifications.
4Build Your Federal Resume
Two pages. USAJOBS has enforced that limit since 27 September 2025 and will not accept a longer resume from a Title 5 agency posting, so the space has to answer every qualification requirement. Include hours worked per week, supervisor contact details, and the accomplishments with numbers on them.
5Apply on USAJOBS
Search for open positions, carefully answer all assessment questions, and submit your application before the closing date.
Military jobs that map to this series
Administration
This role directly involves managing administrative functions, making it a strong fit for an administrative officer position.
Skills that carry over: Administrative Management, Communication, Problem Solving, Human Resources.
Usually opens at: GS-9, GS-11.
Personnel Specialist
Administrative Officer. Manages admin operations for an organization. Strong match for senior PSs who ran personnel offices.
Skills that carry over: Office management, Resource allocation, Staff supervision.
Usually opens at: GS-9, GS-11, GS-12.
Administrative Specialist
Administrative Specialists handle a variety of administrative tasks, which are essential for transitioning to a civilian administrative officer role.
Skills that carry over: Administrative Management, Communication, Problem Solving, Human Resources.
Usually opens at: GS-7, GS-9.
Your record can qualify you even when your code is not on this list. The crosswalk is a starting point, not the gate.
Typical duties
- Manage administrative operations and support services
- Develop and implement administrative policies and procedures
- Oversee budget formulation and execution
- Coordinate human resources actions
- Manage facilities and equipment
- Analyze organizational effectiveness
Key competencies
Administrative Management
Skill in overseeing office operations.
Budget Management
Ability to develop and execute budgets.
Human Resources
Knowledge of HR policies and procedures.
Problem Solving
Ability to resolve administrative issues.
Communication
Effective written and oral communication.
Organizational Skills
Ability to manage multiple functions simultaneously.
Words the announcement will use
Use the ones your record actually supports. A rater is matching your experience against the specialized experience statement, and a keyword with nothing behind it does not survive that.
Questions about GS-0341
What is an Administrative Officer?
A GS-0341 Administrative Officer manages administrative operations for federal organizations including budget, personnel, facilities, and support services. These professionals ensure offices run efficiently, coordinating resources and administrative functions.
How much does an Administrative Officer make?
Administrative Officers earn between $52,205 (GS-9 Step 1) and $117,034 (GS-13 Step 10) under the 2025 GS pay scale. Most positions are GS-11/12/13, earning $63,163-$117,034 annually plus locality adjustments.
What are the requirements for GS-0341 positions?
GS-0341 positions require education and/or experience in administration, business, or management. Entry-level positions accept degrees or equivalent experience. Higher grades require progressively more specialized experience managing administrative operations.
Can military experience substitute for education in GS-0341?
Yes, military administrative experience is highly valued. Executive officers, operations NCOs, and those who managed unit administration have directly transferable skills. Experience with budgeting, personnel coordination, and facilities management demonstrates required competencies.
What is the career progression for Administrative Officer?
The career ladder typically follows GS-9/11/12/13 intervals. Entry-level officers support administrative operations. GS-12/13 officers manage complete administrative programs. Senior positions involve directing administrative services for large organizations.
How do I apply for GS-0341 jobs on USAJOBS?
Search USAJOBS.gov for 'Administrative Officer' or '0341' series. Every agency has these positions. Your federal resume should detail experience managing budgets, personnel, facilities, and administrative operations.
Ready to apply for GS-0341?
A rater matches your record against the announcement's specialized experience statement, inside two pages. BMR writes that shape from your own experience: competency headers, real scope, hours per week, and the supervisor detail the rater checks.